Intended Use Plan Approval

The Intended Use Plans (IUP) are required under the SRF Operating Agreements with the U.S. Environmental Protection Agency. EPA occasionally provides comments or template IUP features that must be addressed or incorporated into Iowa’s documents.
On an annual basis and with quarterly updates, the DNR SRF Coordinator:
       Schedules a public hearing and reserves a conference room at the Wallace Building. Posts the public hearing and public comment information on the web site at least 30 days before the hearing.
       Sends the quarterly project priority lists developed by the SRF AA, DWSRF Team Leader, and CWSRF Team Leader to IFA and requests preparation of the quarterly sources and uses tables.
       Creates a new Word file for the DRAFT update of the IUP narratives.
       Using “Track Changes,” marks up the draft with proposed revisions, including the updated sources and uses tables, changes in policies, set-aside program updates, requests for purchase of land, and others.
       Sends the marked up draft to internal reviewers and asks for comments. These include WQ Bureau Chief, WES and WSE Supervisors, DW and CW Team Leaders, and IFA.
       Formats the project priority lists, removing extraneous columns and information, for public use and posts at the above web addresses.
       Sends an email to WES and Water Supply Everyone and others as needed that drafts have been posted.
       Sends a notice to IFA and the list managers for the Wastewater and Water Supply DNR listserves that the IUP drafts are available for public comment. Also posts a News item on the web site.
       Prepares a sign in sheet for the public hearing. Holds the public hearing and records verbal comments on a tape recorder.
       Compiles written comments and drafts responses, asks for internal review as needed.
       Finalizes IUP drafts, prepares EPC agenda item, and submits all materials by the EPC deadline.
       Attends the Client Contact meeting to answer questions about the updates.
       Attends the EPC meeting and presents the agenda item.
       After EPC approval, uses “Track Changes” to prepare a clean copy of the update, converts to a PDF, and posts on the web site as approved.
       Sends a notice to WES, Water Supply Everyone, IFA and the list managers for the Wastewater and Water Supply DNR listserves that the IUP updates were approved. Also posts a News item on the web site.
       If individual applications for land purchase were included, signs applications and returns to applicants with copy to IFA and to file.
Project Tracking
The DNR’s methods of tracking loan information are currently somewhat fragmented but the eventual goal is to consolidate the database and spreadsheets into one comprehensive system. In the meantime, there is some double entry of data. IFA keeps its own database.
When a loan is executed, IFA emails a PDF of the Loan Term Sheet to the SRF AA.
       SRF AA enters the loan information, including date, amount, and IFA loan number into W/Wisard.
       SRF AA enters the date and amount into the current fiscal year IUP project priority list, located in the current fiscal year folder under “IUP” on the SRF drive.
       If the loan request is complete, SRF AA removes the amount from the “Current Requests” column and moves it to the “Original Request” column. SRF AA marks the project as “L” for Loan.
       If there will be a second loan, the project remains marked as “R” and the remaining amount stays in the “Current Requests” column.
       SRF AA enters the loan date and amount into the CWSRF or DWSRF Project Master List located in the “Projects” folder on the SRF drive.
       SRF AA prints a copy of the Loan Term Sheet and provides it to the DNR SRF Coordinator who enters the loan into CBR or PBR.
       DNR SRF Coordinator returns the Loan Term Sheet to SRF AA who files it in the SRF file.
FFATA Reporting
DNR is required to report certain loans equal to the capitalization grant amounts for both DWSRF and CWSRF under the Federal Funding and Accountability Transparency Act (FFATA).  These loans become Iowa's "equivalency" projects and must have complied with all federal requirements.  This allows some flexibility in applying the federal cross-cutters; for example, only equivalency borrowers have to comply with the CWSRF engineering procurement procedures.  Since the Wastewater Reclamation Authority signs frequent large loans and already uses competitive procedures for their engineering services, we use WRA as our equivalency, and therefore FFATA, reporting.  We don't have to apply the competitive procurement requirement to all CWSRF borrowers.  On the DWSRF side, there are currently no special requirements for equivalency projects, so we choose the largest loans to report.
Detailed instructions for reporting are found here.