Intended Use Plan Application Processing -- DWSRF

IUP application procedures are different for Drinking Water SRF and Clean Water SRF due to differences in the construction permitting processes for water supply and wastewater projects. For detailed information on those processes, refer to the Water Supply Engineering manual or the Wastewater Engineering manual.
When the Preliminary Engineering Report (PER) is ready to submit:
  • Applicant submits PER and DWSRF IUP application to DW Team Leader, along with viability assessment.
  • DWSRF Team Leader enters project into W/Wisard and assigns DWSRF number. DWSRF Team Leader writes the DWSRF number on the IUP application.
  • DWSRF Team Leader assigns to Project Manager (PM).
  • DNR Project Manager reviews PER and IUP application and determines eligibility. If eligible, PM sends PER review letter to Applicant and provides DWSRF number and which IUP the project will be on.
  • If not eligible, PM sends either a PER review letter or a separate SRF letter on eligibility issues to Applicant.
  • DNR Project Manager scores IUP application and enters into W/Wisard by the 15th of the month following the IUP deadline (e.g. October 15 after September 1 deadline).
  • DWSRF Team Leader provides the original IUP application to SRF AA. SRF AA enters project information into the DWSRF Fiscal Year IUP Spreadsheet.
  • SRF AA scans application and saves PDF in current fiscal year IUP folder on SRF shared drive.
  • SRF AA uploads PDF into W/Wisard.
  • SRF AA sends the DWSRF Fiscal Year IUP Spreadsheet to the DNR SRF Coordinator and IFA Finance Officer by email.
  • SRF AA creates an SRF file folder and provides to DNR Project Manager.
  • SRF AA creates an ER file folder and places it in the ER area for assignment when the ER Checklist is received.
 
Requests for Changes to IUP Amounts - DWSRF
If the Applicant Requests a Change to the Amount on an Approved IUP, DNR Project Manager:
       Evaluates the request to make sure that the either the scope of work hasn’t changed or that the change is acceptable.
       Checks with ER Specialist as needed to ensure that the ER covered the appropriate project area.
       Sends letter to Applicant and copies DNR AA and IFA Financial Officer.
 
Intended Use Plan Application Processing – CWSRF
IUP application procedures are different for Drinking Water SRF and Clean Water SRF due to differences in the construction permitting processes for water supply and wastewater projects. For detailed information on those processes, refer to the Water Supply Engineering manual or the Wastewater Engineering manual.
When the Facility Plan is ready to submit:
  • Applicant submits IUP application packet to WES Administrative Assistant by the quarterly deadline.
  • WES AA submits a note in W/Wisard stating the materials received, which may include:
    • 3 copies of the certified facility plan
    • IUP application
    • Property Assurance form
    • ER Checklist and Attachments
  • WES AA and WES Project Manager review Section A, the top part of the IUP checklist. If incomplete, the WES AA will email the Applicant, with a copy to the Consulting Engineer and DNR PM, to provide what is missing. If the steps and information are complete, the PM signs off that the application is eligible to be placed on the IUP. The WES AA passes the SRF materials (IUP app, forms, and ER materials) to the SRF AA by the 15th of the month following the IUP deadline (e.g. October 15 after the September 1 deadline).
  • If still incomplete by that timeframe, the WES AA emails the Applicant, with a copy to the Consulting Engineer, DNR PM, SRF AA and SRF Coordinator, and keeps the application until the Applicant completes the steps so the application can be placed on a future quarterly IUP. WES AA enters a note into W/Wisard.
  • Within one week of receiving the application, the SRF AA completes Section B, the bottom part of the IUP checklist. If any forms or signatures are missing, SRF AA notifies the Applicant, with a copy to the Consulting Engineer and DNR PM. 
  • When the application is complete, SRF AA enters the application information into W/Wisard, assigning a CWSRF number. SRF AA signs off that the application will be placed on the IUP and writes the fiscal year and quarter and CWSRF number.
  • SRF AA sends an email to Applicant, with a copy to the Consulting Engineer and DNR PM, providing the CWSRF number and which IUP the project will be on. SRF AA enters note into W/Wisard.
  • SRF AA scans the approved application, saves it in the IUP Fiscal Year folder on the SRF drive, and uploads it into W/Wisard.
  • SRF AA enters the project information into the CWSRF Fiscal Year IUP Spreadsheet.
  • SRF AA sends the CWSRF Fiscal Year IUP Spreadsheet to the CWSRF Team Leader, DNR SRF Coordinator, and IFA Finance Officer by email.
  • CWSRF Team Leader scores the new applications and determines the needs category. CWSRF Team Leader enters the score and category into the CWSRF Fiscal Year IUP Spreadsheet and notifies the SRF AA that scoring is complete.
  • SRF AA enters score and category into W/Wisard.
  • SRF AA creates SRF file folder and files IUP application and other project materials held by DNR PM.
  • SRF AA creates ER file folder with ER checklist materials and places in the ER area for assignment to ER Specialist.