American Iron and Steel Site Visit Process

  1. IFA informs SRF Coordinator that a construction reimbursement request has been received. IFA provides the Borrower Name and the SRF number.
  2. SRF Coordinator check Applicant’s name for exemption from AIS by accessing one of the following two spreadsheets in American Iron and Steel folder:

a.      CW AIS 2015-2-4
b.      DW AIS 2015-2-5
                                                               i.      Look under column “J” entitled Reason. If there is anything written, then it is exempt.
  1. If AIS compliance is required, first SRF Coordinator creates a new "American Iron and Steel" folder in the Project folder on the SRF drive. Next SRF Coordinator fills out the top portion of the “American Iron and Steel Site Visit” form. Save As to store the new form in the correct project file.  The Project description information is copied from the construction permit.
  2. SRF Coordinator sends the form to the Borrower and Consultant via email and uses the following text per the example below. The Borrower and Consultant emails should be found on the IUP application. IUP applications are found by year in the IUP folders on the SRF drive. Double check the updated consultant email with the DNR project manager in case it has changed since the IUP application was submitted. Attach the following documents to the email:
    1. Filled-out Site Visit Form (Word)
    2. American Iron and Steel Procurement List” form (Word)
    3. Template Certification form (PDF) 
Template Language:  The City of Ida Grove’s Clean Water State Revolving Fund project, CS1920493 01, is subject to the requirement for the Use of American Iron and Steel.  The U.S. Congress added this requirement to the SRF programs.  The U.S. Environmental Protection Agency requires the Iowa Department of Natural Resources to conduct a site visit to verify that your project is in compliance.  
Please fill out the attached Site Visit form to provide me with the information we need to schedule a site visit.  The site visit will be conducted by DNR field office staff. I’ve also attached a Procurement List form for you to fill out and return with the Site Visit Form. If you have multiple contractors, please fill out a Procurement list for each contract.
Please return both forms to me by (deadline date – 2 weeks).
The goal of the site visit is to check your current status and then provide some information and education on how to make sure you’re in compliance. 
In general, compliance is achieved by having the proper certifications from the manufacturers of iron and steel products indicating that all production processes were performed in the U.S.  A template certification letter is attached, showing the specific information that must be included.
I would encourage you to visit the EPA’s American Iron and Steel web site at http://water.epa.gov/grants_funding/aisrequirement.cfm for the most up-to-date EPA guidance that will provide you with additional background on the products that are covered, waiver opportunities, etc.  Thank you.
  1. If the Borrower or Consultant does not return the forms by the deadline, SRF Coordinator will follow up to request them again. When the Site Visit form and Procurement List(s) are returned, SRF Coordinator will take the following steps to request that the appropriate field office conduct a site visit.
    1. Determine which field office region the project is in. DNR field offices and the counties they cover are shown on the DNR Web Site at: http://www.iowadnr.gov/InsideDNR/DNRStaffOffices/EnvironmentalFieldOffices.aspx
    2. DNR will send an email to the appropriate FO Supervisor with the following text and attachments:
Template Language: Please assign a staff member to conduct an American Iron and Steel site visit for (Name of Borrower). The following background documents are attached:  1) Site Visit Form; 2) Procurement List(s); 3) Construction Permit(s). If you have any questions or need any other information, please let me know. Thank you!
    1. Attach the Site Visit form and Procurement List(s) returned by the Borrower.
    2. Also attach the construction permit(s) for the project.
                                                             i.      Clean Water SRF construction permits are attached to the project in the W/Wisard database.
                                                            ii.      Drinking Water SRF construction permits are stored by year and permit number in the Water Supply folder under CONSTRDB\WSCONSTR\PERMITS. Find the permit number by searching for the SRF project in W/Wisard.
    1. Calendar 30 day followup with field office.
Template Language: Please find attached the AIS site visit report from Tom Atkinson. This covers both the CWSRF and DWSRF projects. Tom did a thorough job of checking documentation and he has outlined in his report where there were deficiencies. Please follow up on the certifications he noted as needing additional information.
This will be the only oversight we will do at the State level. The SRF borrower is responsible for maintaining all records documenting compliance. When the project is complete you will be asked to self-certify that you have complied with the requirements.
We are always available to answer questions that may arise. Please contact me if you need any assistance.
 Thank you.
Another Template Language: Please find attached the AIS site visit report from Amber Wolf. Amber did a thorough job of checking documentation and she has outlined in her report where there were deficiencies. Please follow up on the certifications she noted as needing additional information. You may need to request new letters from the manufacturers. She also noted that there were materials on site for which there were no certification letters. Please make sure that the City obtains letters for those products.
This will be the only oversight we will do at the State level. The SRF borrower is responsible for maintaining all records documenting compliance. When the project is complete you will be asked to self-certify that you have complied with the requirements. I've attached the self-certification form for your reference; it will be requested from you when the loan close-out process is initiated.
We are always available to answer questions that may arise. Please contact me if you need any assistance.
Thank you.